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Communicate upcoming events to parents and students

Generate Communicate upcoming events to parents and students with This ChatGPT Prompt.

What This Prompt Does

Creates a clear, informative announcement about an upcoming classroom/school event that can be shared with both parents and students.
Communicates logistics (date, time, location), purpose/objectives, participant expectations, required materials or preparation, and any follow-up actions.
Balances motivational language with practical detail so recipients understand why the event matters and what they need to do.
Adapts tone slightly depending on audience (e.g., student-friendly phrasing plus a parallel parent version) while keeping messaging consistent.

Tips

Lead with the headline: State the event name, date, and time upfront so readers immediately grasp the what/when.
Clarify purpose: Briefly explain why the event is happening and what students will gain or what goals it supports.
Be explicit about expectations: Spell out what students should bring, how they should prepare, behavior norms, dress code, deadlines, or parent involvement.
Include a simple “What to do next” section: E.g., “Return permission slip by Friday,” “Review the checklist with your child,” or “RSVP here.”
Use formatting: Bullet lists, bolded subheadings (Logistics, Preparation, Objectives) aid scan-ability.
Provide contact info: Include who to reach if questions arise and any key deadlines.
Optional differentiation: If the same message serves both students and parents, consider a “Student version” and a “Parent version” block to adjust tone or detail.

Prompt

Draft an update to parents and students describing [upcoming event], including day and time, expectations, requirements, and objectives.

How To Use The Prompt

Fill in the placeholders with the specific event name, date/time, audience (parents, students, or both), objectives, required materials/prep, expectations, location, and any action items or deadlines. You can also specify tone (e.g., enthusiastic, formal, reminder-style) and whether a separate student-friendly rewrite is needed.

Example Input

Event name: [e.g., “Science Fair Showcase”]
Date & time: [e.g., “Wednesday, August 13, 2025, 3:30–5:30 PM”]
Location: [e.g., “School Gymnasium”]
Objectives: [e.g., “Share student projects, practice presentation skills, engage families in STEM learning.”]
Expectations: [e.g., “Students should arrive with finished displays, be prepared to explain their work; parents encouraged to ask questions.”]
Requirements/prep: [e.g., “Project board, summary handout, permission slip returned, neat attire.”]
Audience: [e.g., “Parents and students”]
Tone: [e.g., “Friendly, informative, slightly celebratory.”]
Action items/deadlines: [e.g., “Permission slip due by August 8; set up between 2:30–3:15 PM.”]
Contact: [e.g., “Email Ms. Patel at patel@school.edu with questions.”]

Example Output

Upcoming Event: Science Fair Showcase
Date & Time: Wednesday, August 13, 2025, 3:30–5:30 PM
Location: School Gymnasium

Overview / Objective:
We’re excited to invite you to the Science Fair Showcase, where students will present their projects, practice their presentation skills, and share what they’ve learned about scientific inquiry. This is a chance for families to celebrate student effort and engage in meaningful STEM conversations.

What Students Need to Do:

Bring your completed project board and a one-page summary handout.
Be ready to explain your hypothesis, methods, and conclusions to visitors.
Dress neatly (school-appropriate presentation attire).
Arrive early for setup: between 2:30 and 3:15 PM.

What Parents / Guardians Should Know:

Plan to attend between 3:30 and 5:30 PM to support your child and ask thoughtful questions.
Encourage your child beforehand by reviewing their project summary with them.
Please ensure the permission slip is returned by Friday, August 8 so your child’s participation is confirmed.

Preparation & Requirements:

Completed science project display (board + summary).
Signed permission slip.
Optional: Bring a notebook to jot down questions or feedback for your child.

Next Steps / Deadlines:

By August 8: Return permission slip.
August 13, 2:30–3:15 PM: Student setup in the gym.
August 13, 3:30–5:30 PM: Showcase open to families.

Contact:
If you have any questions or need help finalizing your project, please reach out to Ms. Patel at patel@school.edu.

We’re looking forward to seeing the creativity and hard work on display!

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