IT & Software

Conduct Better Onboarding Calls with New Hires

How do I conduct kick-off calls with your new hire that lives in another country?

What This Prompt Does

  • Helps you structure a smooth and engaging onboarding/kick-off call for new hires located in another country.

  • Offers guidance on setting the right tone, establishing expectations, and communicating key policies across time zones and cultural differences.

  • Ensures alignment between global employees and your firm’s values, tools, workflows, and performance standards.

  • Suggests technology and scheduling tools to bridge gaps in location, language, and operational timing.

Tips

  • Schedule the onboarding call at a mutually respectful time using tools like World Time Buddy or Google Calendar with timezone conversion. Send invites well in advance.

  • Begin the call with a warm cultural welcome, briefly introduce your company’s mission and remote culture, and encourage open dialogue from the start.

  • Prepare a visual onboarding guide (e.g., via Google Slides, Notion, or Loom walkthroughs) to support different learning styles and language proficiencies.

  • Use video conferencing tools (Zoom, Microsoft Teams, Google Meet) and ensure strong connectivity to reduce communication friction.

  • Record the session (with consent) and send a follow-up summary with action items, contacts, login credentials, and next steps to reinforce clarity.

  • Ask for feedback after the onboarding call to refine your process and ensure the new hire feels supported and heard.

Prompt

How do I conduct kick-off calls with your new hire that lives in another country?

How To Use The Prompt

Fill in the placeholders [FIRM SIZE], [NEW HIRE LOCATION], [REMOTE TOOLS USED], [WORK CULTURE VALUES], and [KEY GOALS OF ONBOARDING] to tailor the prompt for your situation.

Example:
“Conduct a kick-off onboarding call with a new hire based in the Philippines for my fully remote 12-person accounting firm. We use Slack, ClickUp, and Zoom. Our company culture emphasizes collaboration, autonomy, and open communication. My goals are to build connection, introduce key tools, and clarify responsibilities within the first week.”

Example Input

INFORMATION ABOUT ME:

  • Firm size: 10 employees

  • New hire location: South Africa

  • Remote setup: Slack, Zoom, Notion, QuickBooks Online

  • Culture: Friendly, transparent, structured

  • Goals: Ensure systems access, explain workflow structure, provide clarity on role expectations

  • Brand voice: Supportive, clear, globally inclusive

Additional Information

This onboarding-focused prompt is ideal for remote-first firms or distributed teams that regularly work across countries and time zones. By using this ChatGPT prompt, you’ll streamline the process of connecting meaningfully with international hires while reducing miscommunication.

  • Build trust early by clearly explaining not just what needs to be done, but also why.

  • Offer a blend of verbal, visual, and written onboarding content to account for varying levels of English proficiency or preferred learning modes.

  • Ensure the new team member walks away from the kick-off call feeling equipped, welcomed, and connected to the company’s bigger picture.

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