IT & Software

Create agendas for committee meetings

Generate Practice Math Problems with This ChatGPT Prompt, Perfect for Customizing by Grade and Concept

What This Prompt Does

Generates a time-bounded, purpose-driven meeting agenda tailored to a specific committee focus, ensuring all key topics are covered efficiently.
Allocates clear time blocks, assigns leads or owners if desired, and builds in space for input, decision-making, and next steps so the committee stays aligned and productive.
Balances structure (e.g., updates, discussion, decisions, action items) with flexibility (parking lot, Q&A) to keep the meeting on track and outcomes oriented.

Tips

Define priority topics upfront: In a limited time window, label what must be decided versus what’s for awareness.
Time-box every section: List minutes per item to manage flow (e.g., “Updates—5 mins,” “Deep dive on strategic proposal—15 mins,” “Decisions & commitments—8 mins”).
Include a quick check-in and wrap-up: Start with a 2–3 minute welcome/check-in and end with clear action items, owners, and next meeting date.
Assign roles if useful: Note who presents, who facilitates, and who records.
Reserve a “Parking Lot”: Capture important but off-agenda issues to avoid derailment.
Circulate in advance: Share the draft agenda with committee members so they can prepare and suggest additions.
Optional pre-read callouts: Flag any materials or prep needed ahead of the meeting (e.g., “Review draft policy before meeting”).

Prompt

Create an agenda for [committee focus] advisory meeting that lasts [#] minutes. Include enough time to cover the following topics: [insert topics].

How To Use The Prompt

Replace placeholders with the committee’s focus area, total meeting duration, list of topics to cover, desired tone (e.g., formal, collaborative, strategic), and any special constraints (e.g., decision required on X, bring data on Y). You can also request versioning: a short agenda, a detailed timed agenda, or a template for recurring use.

Example Input

Committee focus: School Wellness Advisory
Duration: 60 minutes
Topics: Review current wellness initiatives, finalize budget allocation for next quarter, plan student mental health survey, set dates for family outreach events, discuss feedback from last term
Tone: Collaborative and action-oriented
Special notes: Need decision on budget; members should read last term’s feedback summary in advance.

Example Output

Agenda: School Wellness Advisory Committee
Date: [Insert Date]
Time: [Insert Time, 60 minutes total]
Location / Link: [In-person room or virtual link]
Facilitator: [Name] | Note-taker: [Name]
Preparation: Please review last term’s feedback summary and come ready with any questions.

Welcome & Quick Check-in (5 mins)

Opening remarks, attendance, purpose of today's meeting.

Review of Previous Action Items (5 mins)

Status updates on carryover items (brief).

Wellness Initiative Updates (10 mins)

Brief reports from leads on ongoing programs (e.g., nutrition, physical activity, mindfulness).

Budget Allocation Decision (15 mins)

Presentation of proposed budget options.
Discussion and final decision on allocation for next quarter. (Owner: Finance Lead)

Student Mental Health Survey Planning (10 mins)

Review survey draft, finalize distribution timeline, assign roles. (Owner: Research Subcommittee)

Family Outreach Events Calendar (8 mins)

Set dates, themes, and responsibilities for upcoming outreach.

Feedback from Last Term & Implications (5 mins)

Highlight key takeaways from feedback summary and note adjustments.

Parking Lot / New Items (2 mins)

Capture off-agenda topics for future follow-up.

Recap & Next Steps (5 mins)

Confirm action items, owners, deadlines, and date of next meeting.

Adjourn

Follow-up: Distribute minutes within 2 business days; budget decision to be communicated to stakeholders by [date].

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