IT & Software

Employee Agreement Letter

What should be in an employee agreement letter for my new (Position).

What This Prompt Does

  • Generates a comprehensive and position-specific employee agreement letter that outlines key terms of employment.

  • Covers core components such as job title, start date, compensation, confidentiality, termination terms, and workplace expectations.

  • Ensures legal and HR best practices are followed while maintaining a tone that aligns with your brand and workplace culture.

Tips

  • Tailor the letter to the position by clearly defining duties, reporting lines, and performance expectations — especially for roles with variable responsibilities or remote arrangements.

  • Include clauses on data security, non-disclosure, intellectual property, and compliance policies, particularly for sensitive or client-facing roles.

  • Keep the language both formal and friendly to maintain legal clarity while promoting a positive onboarding experience.

  • If applicable, reference any attached documents such as company handbooks, benefits guides, or IT usage policies to provide a complete orientation.

  • Consider having legal counsel review the agreement before use, especially if the hire is international or subject to local labor laws.

Prompt

What should be in an employee agreement letter for my new (Position).

How To Use The Prompt

Fill in the placeholders [POSITION TITLE], [COMPENSATION STRUCTURE], [START DATE], [WORK LOCATION], [KEY RESPONSIBILITIES], and [BRAND TONE] to generate a tailored employee agreement letter.

Example:
“What should be in an employee agreement letter for a new Junior Bookkeeper? The position is full-time remote, with a salary of $45,000/year, starting August 1. The responsibilities include maintaining QuickBooks records, reconciling transactions, and assisting the senior accountant. Our brand tone is professional, welcoming, and clear.”

Example Input

INFORMATION ABOUT ME:

  • Position: Operations Coordinator

  • Work type: Hybrid (2 days in-office, 3 days remote)

  • Start Date: September 1

  • Compensation: $60,000 annual base + performance bonus

  • Core responsibilities: Client onboarding, system optimization, team reporting

  • Brand voice: Friendly, detailed, efficient

Additional Information

This employee agreement letter prompt is a valuable tool for business owners, HR teams, and remote-first startups looking to scale responsibly. By using this prompt:

  • You ensure consistency and completeness in your hiring documentation.

  • You streamline the offer and onboarding process by providing new hires with clear expectations from day one.

  • You create a legally sound, role-tailored agreement that supports employee confidence and retention.

Whether you're hiring your first employee or formalizing contracts across departments, this ChatGPT prompt ensures that every agreement you issue is clear, professional, and aligned with your company culture.

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