IT & Software

Making Adjusting Entries

Analyze my (trial balance), and ( supporting documents) to (specific adjustments needed) for (the month, quarter, or year).

What This Prompt Does

Creates a detailed projection of future cash inflows and outflows based on provided forecasts and financial inputs.
Identifies timing gaps between income and expenses that could cause liquidity challenges.
Highlights how accounts receivable (A/R), accounts payable (A/P), and existing cash or loan buffers affect working capital and operational runway.
Offers suggestions to optimize cash flow timing, reduce risk of cash shortages, and better plan for investment or spending decisions.

Tips

Provide monthly or quarterly revenue and sales forecasts that include assumptions such as seasonality, customer churn, or campaign-driven spikes to improve projection accuracy.
Break down expense forecasts into fixed and variable categories (e.g., rent, payroll, marketing) and match them with expected payment timelines to visualize net cash movement.
Emphasize the timing of cash flows—include delays caused by invoicing terms, subscription renewals, or payment processing lags—to uncover when cash is actually received or spent.
Add A/R and A/P balances along with aging summaries to help assess how much cash is tied up or owed at any given time.
Mention cash reserves or available loan/credit lines to give the model insight into your buffer capacity in case of shortfalls.

Prompt

Review this company’s cash flow by analyzing (sales and revenue forecasts), (expense forecasts), (timing of cash flows), (A/R and A/P), (cash reserves or loans).

How To Use The Prompt

Fill in the placeholders:

[INSERT SALES AND REVENUE FORECASTS] – e.g., $150K projected revenue for Q3, including $50K/month from SaaS subscriptions and $25K/month from service contracts.
[INSERT EXPENSE FORECASTS] – e.g., $45K/month including salaries, $5K/month for software, $3K/month for ad spend.
[INSERT TIMING OF CASH FLOWS] – e.g., SaaS revenue billed monthly, consulting paid on Net 30 terms, payroll due every two weeks.
[INSERT A/R AND A/P] – e.g., $20K in outstanding invoices (A/R), $12K in unpaid vendor bills (A/P).
[INSERT CASH RESERVES OR LOANS] – e.g., $18K in bank, $30K available on line of credit, $5K grant expected in August.

Additional Information

Optimize your business’s financial planning with this ChatGPT mega-prompt, crafted to deliver deep insight into your upcoming cash position by mapping forecasts to actual flow dynamics. This tool is essential for identifying liquidity gaps before they arise and ensuring steady financial operations.

Improve cash confidence by understanding inflow/outflow mismatches before they impact operations.
Extend runway or support scaling by aligning spending with income cycles.
Support investor readiness or internal reporting by preparing well-structured projections backed by data.

This mega-prompt is ideal for startup founders, small business owners, financial consultants, or operations leads who manage cash flow and want clear, predictive insight into their financial trajectory.

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