IT & Software

Requirements Analysis Stage

Define Clear Product Expectations with This ChatGPT Prompt for the Requirements Analysis Stage

What This Prompt Does

Identifies and categorizes functional (e.g., user permissions, file uploads, payment processing) and non-functional requirements (e.g., performance, scalability, localization, security).
Helps teams analyze and formalize system needs before entering the design or development stage.
Generates a complete Software Requirements Specification (SRS) that follows standard formats (IEEE 830 or company-specific templates).
Supports alignment between product, engineering, QA, and stakeholders by outlining clear expectations and system behaviors.

Tips

Clearly define the domain and scope of the product (e.g., e-commerce, SaaS, collaborative tools) so that requirements are specific and accurate.
Mention whether the SRS should follow a specific structure or standard (e.g., IEEE 830, Agile user story format, custom template).
Use follow-up prompts to dive deeper into requirements categories: ask for data management requirements, user roles, accessibility, or API behaviors.
Ask for a prioritization matrix (e.g., MoSCoW or RICE) to help differentiate must-have vs. nice-to-have features.
Include a request for real-world constraints, such as regulatory compliance (e.g., GDPR, HIPAA), platform support, or third-party dependencies.

Prompt

"What are the functional and non-functional requirements for a cloud-based document collaboration tool?" "Draft a Software Requirements Specification (SRS) document for an e-commerce application supporting multiple currencies and languages."

How To Use The Prompt

Use this prompt in the early planning and analysis phase to clarify system expectations and document comprehensive requirements. Fill in:

[PROJECT TYPE]: e.g., real-time collaboration tool, multilingual e-commerce app
[TARGET USERS]: e.g., content creators, retail customers, internal enterprise users
[PLATFORM]: e.g., web, mobile, hybrid
[FUNCTIONAL AREAS]: e.g., user management, order processing, document editing
[NON-FUNCTIONAL NEEDS]: e.g., latency < 200ms, multilingual support, PCI compliance
[DOCUMENT STRUCTURE]: Standard SRS headings, markdown tables, or JSON format

Example:
"Project type: Cloud-based SaaS tool for collaborative document editing; Target users: Remote teams in creative industries; Platform: Web app; Functional areas: file versioning, user roles, real-time commenting; Non-functional: Autosave every 30 seconds, offline sync, secure file storage; Document structure: IEEE 830 format with clearly labeled sections and bullet points."

Example Input

#INFORMATION ABOUT MY PROJECT:

Project type: International e-commerce platform
Target users: Global consumers from North America, Europe, and Asia
Functional areas: Product catalog, checkout, multi-currency support, order tracking, user accounts
Non-functional requirements: 99.9% uptime, GDPR-compliant data storage, under-2s page load time, localization in 7 languages

Platform: Desktop and mobile

Document structure: Follow standard SRS format with Introduction, Functional Requirements, Non-Functional Requirements, Use Case Diagrams, and Appendices
Prompt strategy goal: Create a clear, structured, and developer-ready SRS that can be shared with engineering, QA, and localization teams

Additional Information

This requirements analysis prompt is essential for product managers, system analysts, solution architects, and consultants. It:

Bridges the communication gap between business and technical teams
Reduces ambiguity and assumption-driven development
Sets the foundation for accurate estimates, design, and implementation
Supports compliance, scalability, and global readiness

By using this prompt during the analysis phase, you accelerate documentation while improving clarity and alignment—ensuring that no key feature or constraint is missed before your team moves into design or development.

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