IT & Software

Reviewing Account Receivable

Reviews your current accounts receivable (A/R) data to assess the status of outstanding invoices across different clients or accounts. Considers historical payment behavior, communication attempts, and agreed-upon credit terms to prioritize follow-ups. Flags potential risk accounts, late payers, or accounts that may need escalation or write-off based on the allowance for doubtful accounts. Provides suggestions for actions such as sending reminders, restructuring payment plans, or updating credit policies.

What This Prompt Does

Reviews your current accounts receivable (A/R) data to assess the status of outstanding invoices across different clients or accounts.
Considers historical payment behavior, communication attempts, and agreed-upon credit terms to prioritize follow-ups.
Flags potential risk accounts, late payers, or accounts that may need escalation or write-off based on the allowance for doubtful accounts.
Provides suggestions for actions such as sending reminders, restructuring payment plans, or updating credit policies.

Tips

Provide a detailed list of A/R entries including invoice numbers, due dates, invoice amounts, and customer names for clarity.
Include payment history that highlights how reliably each client has paid in the past (e.g., always early, consistently 15+ days late, partial payments).
Share your communication history—emails sent, calls made, promises to pay, and outcomes—to give context around client responsiveness.
Clarify the credit terms offered to each customer (e.g., Net 15, Net 30, Net 60) and whether they’re still in good standing with those terms.
Indicate any allowance for doubtful accounts, especially if you're preparing for write-offs or provisioning in your financial reporting.

Prompt

Here are my current account receivable details: (accounts receivable details) including their payment history, communication history, allowance for doubtful accounts, and credit terms. Please review the outstanding invoices.

How To Use The Prompt

Fill in the placeholders:

[INSERT ACCOUNTS RECEIVABLE DETAILS] – List each outstanding invoice with the client name, amount due, and days past due.
[INSERT PAYMENT HISTORY] – Detail how regularly each customer has paid in the past.
[INSERT COMMUNICATION HISTORY] – Describe your follow-up efforts, such as emails sent or payment commitments made.
[INSERT ALLOWANCE FOR DOUBTFUL ACCOUNTS] – Indicate any accounts considered high risk or previously written off.
[INSERT CREDIT TERMS] – Note the agreed-upon payment terms and whether the client is in breach.

Additional Information

This ChatGPT mega-prompt functions as a virtual credit controller, helping business owners, finance teams, and freelancers review and take action on overdue invoices. It turns static A/R data into actionable insight—improving collection efficiency and reducing financial risk.

Identify high-risk accounts before they impact cash flow.
Strategically prioritize follow-up actions for aging invoices.
Evaluate client creditworthiness for future work or limit adjustments.

Whether you’re managing a few clients or handling a large customer base, this prompt streamlines your A/R review process and ensures nothing falls through the cracks.

Ready to Dominate Your Business in 2025?

Get immediate access to...

30,000+ AI prompts

Marketing, business, copywriting, visuals & more.

How-to Guides & resources

Biggest collection of AI resources for your business success.

Unlimited updates

Your resources & knowledge grows, free of charge, forever.

Lifetime access

Highest priority support. Instant delivery.