IT & Software

Reviewing Accounts Payable

Here are my current accounts payable details: (accounts receivable details) including payment history, communication history, allowance for doubtful accounts, and credit terms. Please review the outstanding invoices for me.

What This Prompt Does

  • Reviews outstanding accounts payable (A/P) invoices and summarizes which payments are due, overdue, or approaching deadlines.

  • Evaluates payment history and communication records with vendors to prioritize or negotiate upcoming payments.

  • Flags accounts with unfavorable credit terms, late penalties, or risk of relationship damage due to delayed payment.

  • Helps ensure cash flow is managed wisely by suggesting optimal payment scheduling, early payment opportunities, or renegotiation points.

Tips

  • Provide a complete list of accounts payable details, including invoice number, vendor name, due date, and payment amount.

  • Include payment history such as past payment timeliness or issues with specific vendors, helping to inform prioritization.

  • Add any relevant communication history with vendors—payment extension requests, reminders from vendors, or disputes.

  • Include the credit terms agreed upon for each vendor (e.g., Net 30, Net 60, 2/10 Net 30 discounts) to support optimal timing of payments.

  • Clarify your internal payment policy (e.g., batch payments bi-weekly, early payment for discounts) to tailor recommendations.

Prompt

Here are my current accounts payable details: (accounts receivable details) including payment history, communication history, allowance for doubtful accounts, and credit terms. Please review the outstanding invoices for me.

How To Use The Prompt

Fill in the placeholders:

  • [INSERT ACCOUNTS PAYABLE DETAILS] – List invoices by vendor, due date, amount, and any penalties or discounts.

  • [INSERT PAYMENT HISTORY] – Note how frequently each vendor has been paid on time or late.

  • [INSERT COMMUNICATION HISTORY] – Include reminders received, disputes, or any agreed payment modifications.

  • [INSERT CREDIT TERMS] – Specify the terms you operate under with each supplier (e.g., Net 30, early pay discount options).

Additional Information

This ChatGPT mega-prompt helps business owners, finance teams, and operations managers stay ahead of obligations by actively reviewing and managing their accounts payable. It brings clarity to what's due, when, and how to optimize payments while preserving vendor relationships and protecting cash flow.

  • Prevent late fees and protect vendor trust with proactive payment planning.

  • Capitalize on early payment discounts to reduce costs.

  • Prioritize payments when cash flow is tight to avoid operational interruptions.

This prompt is essential for anyone managing financial operations—especially small businesses, agencies, and ecommerce sellers. It transforms static payable records into an intelligent decision-making tool, enabling smarter, timely payment strategies.

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